Workforce Management Software - A Need for Organizations

Published On
September 28, 2023
Read Time
5.5 Minutes
OnBlick Inc

As organizations look for newer ways to manage their workforce, they should consider a system that also increases overall productivity and reduces costs. Employers who require a simple and flexible approach to manage their workforce need to realize that workforce management software is what they are seeking.

Why is Workforce Management Important?

Workforce management is all about maximizing the performance levels and competency of an organization. In other words, it is a process to maintain a productive workforce and includes activities like HR management, performance and training management, recruiting, budgeting, forecasting, scheduling, and analytics.

The workforce is undoubtedly one of the most tangible metrics in defining the success of any organization and hence, managing it efficiently is of utmost importance. But, despite its importance, some organizations struggle to do it properly, while some others fail to identify the right approach to attain it.

How are Organizations  Managing their Workforce now?

Several organizations perceive that managing the workforce manually is highly cost-effective when compared to investing in software. This misconception has in a way lead them to stick to the manual process, thereby compromising on productivity and efficiency.

Irrespective of the team size, managing the workforce brings many challenges to any company. As an employer, you are obliged to keep track of workforce productivity, efficiency, and profitability. Though it is the HR team that manages processes and tasks like onboarding, managing time-offs, assigning daily tasks, sending reminders to supervisors and employees, etc., you are also required to have an eye on such activities.

Workforce management becomes difficult than ever during times when organizations switch to remote employment. In such scenarios, keeping a track of all the activities seems next to impossible. Employers are deliberating on the best way of tackling this situation with minimum or no issues for employees and workforce compliance.

Here are a few of the challenges that employers face in managing their workforce:


Onboarding is no longer just introducing the new employee to the workplace. It aims at assimilating the new employee to the work culture besides completing the mandatory paperwork, orientation process, and understanding the company handbook. Well-designed software can simplify the onboarding process as it helps ease up both the employer’s and employee’s work.

Performance Tracking

Employers face challenges in tracking employees’ performance due to the manual process of analyzing the work. Paper-based tracking is prone to inaccuracy and can lead to errors.

Leave Management

Leave management of your employees based on their leave type is always a hectic task unless handled carefully. As the size of the company increases, so does the difficulty in managing this task. Employers need to deploy software that can help them overcome this challenge.

Employee Self Service

The increasing demand from employees for access to their data is a challenge to employers who still store this data in paper format. The requirement for transparency around employee data is difficult to achieve unless you have this information stored digitally.

Remote Employment

To those organizations relying on manual ways, remote employment has made workforce management tough. Several employers have realized that managing virtual onboarding, tracking remote hire activities, and most important of all analyzing their performances can’t happen smoothly unless they make use of proper technology.

I-9 and W-4 Compliance

As an employer, you are aware of how significant is it to complete the Form I-9 and W-4 for your new hires, right? Since these come with a set of defined instructions about its completion and retention, even minor mistakes will lead to huge penalties for the organization. When regulatory compliance remains a challenge for both employers and employees, software that helps you in completing the forms can make the process hassle-free.

Yet another challenge is coping with changes in the typical work environments including the change in work hours. Unlike earlier, all your employees no more follow the 9-to-5 schedule. There are a lot of employees who work on flexible timings.

With manual ways to manage your workforce, these time-consuming processes will take much longer to get it all right, thus leaving little time to focus on more important tasks that help you in growing the business. So, switching to automated software is required today than ever before.

Can A Workforce Management Software be the Solution?

Yes, being successful in today's competitive market, requires your organization to be agile and compliant which can be possible only through an automated software. Workforce management software can help you get a handle on your management duties and take care of your employees’ needs. It enables companies to plan, manage, and analyze the need for resources and allocate them in the most efficient, cost-effective, and productive way.

Every dollar spent on a well-designed software would bring you one step closer to improving productivity and attaining compliance. It automates all the functionalities related to the workforce like performance management, onboarding, leave management, reporting, and much more. Also, the real-time data available helps you in analyzing and making better decisions.

How does Workforce Management Software help?

Streamlined Processes:

Managing your workforce using a software would reduce the time spent on onboarding, data entry, and redundant data. It also facilitates simple communication with departments, such as payroll and HR departments more efficiently.

Improved Accuracy & Reduced Costs

Integrating with software would reduce the risk of errors at a significant rate. Appropriate tracking of employee’s performance and their time-offs helps in paying employees more accurately. The fewer human errors made, the more money you save. Employee Self Service systems allow employees to change their personal information, submit time-off requests, and allow managers to approve these requests. When your employees have direct control over their employment information, it not only reduces inaccuracies but also boosts their morale. Better satisfied workers are more empowered and productive.

Increased Compliance

Workforce management software also helps in one very important way: by increasing compliance. When all of your statements of work, employment contracts, and other documents are in one central place, they are easier to be tracked. You’ll also have increased visibility into potential compliance risks and thus look for ways to sort out the issues.

Efficient Onboarding

Thanks to the right workforce management software, managers can improve their onboarding efficiency. Virtual onboarding helps employers in hiring new employees with ease. They’ll have an overview of worker availability, skills, training, and certifications to ensure that the right workers with the right skills are working on the right projects.

Integrate with the Best – OnBlick

OnBlick is an all-in-one HR and Immigration compliance platform. It assures simplified workforce management with its easy-to-follow workflows. You can eliminate the hassle of manually signing and retaining the documents of your employees with the integrated E-signature. Your employees can manage their documents easily with our Employee Self Service (Mobile ESS). Be it the completion of Form I-9s for your remote hires, or performance evaluation through timesheets, or tracking employee Time Offs through leave management, OnBlick can handle every aspect of workforce management. Don’t wait. Try OnBlick and witness the transformation.

Complete, Update and Retain Your Form I-9s Digitally

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