Workforce Management Software - A Need for Organizations

Published On
May 20, 2020
Read Time
5.5 Minutes
Vineesha Kakarlapudi

The world of work is transforming at a faster pace and so does the workforce management. Companies are trying their best to cope with the emerging technologies to increase overall productivity and reduce costs. A simple and flexible approach to manage their workforce is what every employer is looking for.

Why is Workforce Management Important?

Workforce management can be defined as “an institutional process that maximizes performance levels and competency for an organization.” In simple terms, it is to make sure that right people are hired for the right job at the right place, and right time.

Workforce is undoubtedly the most tangible metrics in defining the success of your organization and hence managing it efficiently is of utmost importance. But, despite its importance, some organizations still lack in excelling at it, while some fail to identify the right approach to attain it.

How Organizations are Managing their Workforce now?

Most of the organizations are still in a perception that managing workforce manually would be highly cost-effective than having a software. And are trying to be efficient and productive through existing manual process, which remains as a major challenge.

Irrespective of your team size, managing workforce brings in many challenges to the company. As an employer, it is your job to keep track of workforce productivity, efficiency, and profitability. These duties often include onboarding, managing time-offs, assigning daily tasks, sending reminders to supervisors and employees, and much more.

Keeping a track of all the activities is not easy, especially during this period of National Emergency, when organizations are switching towards remote employment. Employers are deliberating on the best way of tackling this situation with minimum or no issues for employees and workforce compliance.

Here are a few of the challenges employers are facing in managing their workforce:


Modern onboarding is no more about introducing the new employee. It covers deeper aspects such paper work, introduction to the work culture, orientation, and understanding the company handbook. A well-designed software is the only way to handle the complex onboarding and ease up employee’s work.

Performance Tracking

Employers face challenges in tracking employee’s performance due to the manual process of analyzing the work. Paper based tracking is very open to inaccuracy and can lead to errors.

Leave Management

Tracking the leaves of all your employees based on their leave type is always a hectic task,unless handled with care. Employers are looking for leave management tools that can help them overcome this challenge.

Employee Self Service

The increasing demand from employees for access to their data is presenting a challenge for employers who still store this data in paper format. The requirement for transparency around employee data is difficult to comply, if you do not have this information stored digitally.

Remote Employment

Remote employment has taken workforce management to the next level. Employers are finding it hard to manage virtual onboarding, track remote hire activities, and most important of all analyze their performance.

I-9 and W-4 Compliance

As an employer, you are aware of the importance in completion of I-9 and w-4 for your new hires. Both of which come with a set of defined instructions about its completion and retention. A single mistake in any of the forms will lead to huge penalties for the organization. This still remain as a challenge for both the employers and employees. A software which is designed for completion of these forms helps you in completing the forms with less hassle.

One more major challenge is coping with the change in typical workforce. Unlike earlier, organizations no more comprise of the employees working from Nine-to-five. Indeed, they are now replaced with employees who work on flexible timings. This transformation in workforce is making it much more harder for employers in managing their workforce.

Without workforce management software, it could take you weeks to get it all right, leaving little to no time for growing the business. So, switching to an automated software is of utmost importance now, more than ever.

Can A Workforce Management Software be the Solution?

Yes, being successful in today’s competitive market, requires your organization to be agile and compliant which can be possible only through an automated software. Workforce management software can help you get a handle on your management duties and take care of your employees’ needs. It enables companies to plan, manage, and analyze the need for resources and allocate them in the most efficient, cost-effective, and productive way.

Every dollar spent on a well-designed software would bring you one step closer to improve productivity and attain compliance. It automates all the functionalities related to workforce like performance management, onboarding, leave management, reporting and much more. Also, the real-time data available helps you in analyzing and making better decisions.

Here is how a Workforce Management Software can guide you:

Streamlining Processes:

Managing your workforce using a software would reduce the time spent on onboarding, data entry and redundant data. It also helps you to communicate information with other departments, such as payroll and HR departments, in a more efficient way.

Improved Accuracy & Reduced Costs

Integrating with software would reduce the risk of errors at a significant rate. Appropriate tracking of employee’s performance and their time-offs helps in paying employees more accurately. The fewer human errors are made, the more money you save.

Increase Compliance

Workforce management software also helps in one very important way: by increasing compliance. When all of your statements of work, employment contracts, and other documents are in one central place, they are easier to keep track of. You’ll also have increased visibility into compliance risks and liabilities that can harm your business.

Efficient Onboarding

Thanks to right workforce management software, managers can improve their onboarding efficiency. Virtual onboarding helps employers in hiring new employees with ease. They’ll have an overview of worker availability, skills, training, and certifications to ensure that the right workers with the right skills are working on the right projects.

Integrate with the Best – OnBlick

OnBlick is an all-in-one HR and Immigration compliance platform. It assures simplified workforce management with its easy-to-follow workflows. You can eliminate the hassle of manually signing and retaining the documents of your employees with the integrated E-signature. Your employees can manage their workforce documents easily with our Employee Self Service (ESS).

Completion of Form I-9s for your remote hires, performance evaluation through timesheets, and tracking employee Time Offs through leave management – OnBlick is capable of handling every aspect of workforce management. If you are looking for a workforce management software, give OnBlick a spin to streamline your processes and reduce costs.

Hope this article will guide you in choosing an ideal workforce management software that contribute effectively towards your workforce management needs.

Complete, Update and Retain Your Form I-9s Digitally

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